Privacy Policy

Last updated: September 26, 2025

1. Introduction

Young Access Hub ("YAH", "we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you register for our events.

2. Information We Collect

Personal Information

• Contact Details: Name, email address, phone number
• Demographic Information: Age, gender, district of residence
• Professional Information: Occupation, areas of interest
• Emergency Contact: Name, phone number, relationship

Technical Information

• Registration Data: Access codes, timestamps, IP addresses
• Communication Records: Email confirmations, event notifications
• Event Data: Attendance records, QR code usage

3. How We Use Your Information

• Event Management: Process registrations, manage attendance, send confirmations
• Communication: Send event updates, notifications, and relevant information
• Safety & Security: Emergency contact purposes, event security measures
• Analytics: Improve our services, understand participant demographics
• Legal Compliance: Meet regulatory requirements, respond to legal requests

4. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share information in these limited circumstances:

• Service Providers: Trusted vendors who assist with event management (under strict confidentiality agreements)
• Emergency Situations: When necessary to protect health, safety, or legal rights
• Legal Requirements: When required by law, court order, or government request
• Consent: When you explicitly authorize us to share your information

5. Data Security

• Encryption: All data transmission uses TLS encryption
• Access Controls: Strict access limitations for authorized personnel only
• Secure Storage: Data stored on secure, regularly monitored servers
• Regular Audits: Periodic security assessments and updates

6. Data Retention

• Event Records: Maintained for 2 years after event completion
• Communication Logs: Retained for 1 year for support purposes
• Access Codes: Permanently deleted after use or expiration
• Legal Hold: Data retained longer if required for legal proceedings

7. Your Rights

As a participant, you have the right to:

• Access: Request copies of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Receive your data in a structured, machine-readable format
• Objection: Object to certain uses of your information
• Withdrawal: Withdraw consent for optional data processing

8. Cookies and Tracking

Our website may use cookies and similar technologies to:

• Improve website functionality and user experience
• Analyze website usage and performance
• Remember your preferences and settings

You can control cookies through your browser settings.

9. International Transfers

Your information is primarily processed and stored in Sierra Leone. If we transfer data internationally, we ensure appropriate safeguards are in place to protect your privacy.

10. Children's Privacy

Our events are for individuals aged 15 and above. We do not knowingly collect personal information from children under 15. If you believe we have inadvertently collected such information, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be communicated via email or prominent website notice. Your continued participation after changes indicates acceptance of the updated policy.

12. Contact Us

For privacy-related questions or to exercise your rights, contact us at: